Joe Loyalty App

Overview

The Joe app allows users to gain points through product purchases, loyalty cards and by unlocking different achievements. The app contains the entire Joe menu and allows users to customise their orders, save their favourites and easily reorder previous orders. There are 4 tier levels available: Grey, Purple, Yellow Gold & Pink Diamond. By unlocking different tiers the user is able to gain access to different benefits. The higher the tier level, the more lucrative the benefit. The achievements reward a range of actions, from simply signing up or adding a payment method through to visiting Joe stores in multiple cities. Points can be earned either by paying with the ‘Scan To Pay’ option which is done at the till, or by pre-ordering products through the app.

Sign up

When a guest wants to sign up for the app, it can be done via. email or Facebook. Both methods require the guest to fill in some simple information. Remember that no orders can be made before the payment card is setup. When signing up, the user will receive the first achievement to get started. If the guest forgets the password, type in the user email and further instructions will be forwarded to the email address.

Phone number first and then email validation to prevent fraud

Refer a friend

The user can get a free ginger shot by referring a friend to the app. It can be done either by letting the friend take a picture of the QR-code on the existing users ‘refer a friend code’, or by sending a link directly to your friend. Both methods will direct the friend to App Store where the download can be initiated. When the app is downloaded, both the existing and the new user will get a free ginger shot after first purchase.

Payment process

Guests will be able to pay for orders via their app QR code. The guest will simply scan the QR code on their app to fulfill payment & collect points. All digital loyalty cards will also be ready to use through the unique app QR code. Once a guest has placed their order and scanned their QR code, they will be shown a list of payment options that they must select:

  • Pick between payment cards
  • Pick between loyalty cards
  • Pick between gift cards from JOE

Add payment cards

If a guest wants to swap between payment cards, just go to payment methods and choose ‘add new card’. There is also the possibility of adding a Company Credit Card to the profile. Then receipts will be designed in a more corporate look. When proceeding to payment, the guest can easily swap between the different payment cards.

Achievements

There are a range of achievements that the user can complete using the app. This will grow over time. These achievements will range from simple actions like signing up or adding credit card details to purchasing juices on consecutive days (streaks) or trying certain products. The achievements can be found in the profile section of the app. Here users can see which achievements they have already completed (coloured) and the ones they are yet to complete (white). If an achievement is partially coloured, this means the user has completed some of the achievement – this will be relevant on achievements where multiple visits or purchases are required for completion. Depending on the complexity of the achievement, the allocated points differ. These points can be found in the achievement section of the app.

Order history

The user can at all times view all details about the former orders in ‘order history’ which is located at the profile section of the app.

Inbox

The user can contact customer care if needed by creating a new message in the inbox. These messages can be normal questions and concerns or information about unsatisfying experiences, which customer care then will take care of.

Loyalty points history

The guest can at all times get a full overview of all points earned in the points history feature in the profile section.

Loyalty Cards

All the usual loyalty cards can be found in the ‘Buy Cards’ section of the Wallet. The wallet is the middle icon at the bottom. As well as the usual loyalty cards, the user can also buy limited edition loyalty cards. These will appear in the ‘Featured Cards’ section of the Wallet. Once a user has purchased a loyalty card, it can be found in the ‘My Cards’ section of the wallet. Use it by tapping the QR button in the bottom left of the dashboard and do ‘Scan to pay’ like it was a normal payment. If a user wants to purchase a loyalty card through the wallet section they tap the card they want to use and follow the instructions. The amount of items remaining on a purchased loyalty card is shown in the top right of a card.

Menu Overview

The app contains the entire Joe menu. The menu can be accessed by tapping the ‘order’ button in the lower section of the screen.

Customize products

When a product is chosen in the app, the user will be presented for the JOE’s add-ons. These are our 3 recommended extra toppings for that specific product. If the guest wants to make a personal customization, the customization list can be opened where ingredients can be removed and added.

Favourites

The user can save their favourites by tapping the heart icon on each product. Their favourites will then be stored in the favourites tab on the menu overview.

Re-order

The user can also access their order history if they want to re-order any products. This tab is also located on the menu overview. This function is suited for the app user who usually goes for the same products.

Bundles

The guest can also choose to purchase a bundle. A bundle is a special selection of combined products that offers the guest a saving about 20  %. The bundles are time-restricted to a specific period of the day in order to create higher activity in that certain period. The order will still appear as normal on the List and will only be viewed as ‘a bundle’ on the app.

Own Delivery (all markets except DK & NO)

When the app user choose “order now”, there will be two opportunities:

1) PICK UP: Choose pick up and the app user can place a pre-order they can pick-up at the designated App Wall in the selected store.

2) DELIVERY: Choose delivery and the app user can get the order delivered directly through the app. First they will have to type in information about how they want it delivered as well as the delivery address. Then they can place their order. When the order is placed, the app user can follow the courier’s journey on a map in order to estimate when the delivery will arrive just like a normal delivery service – now it all just happens in our own app! This also means that app users can pay with loyalty cards when making an order for delivery through the app. Though, they will still have to pay for the actual delivery provided by Uber Eats.

Tiers & Rewards

GREY A proxy of your commitment and ability to motivate our workforce to push the app! Our guest will receive a gift upon first purchase and commence their journey in our new Loyalty Program!

PURPLE: Guests who have spend more than 1.078 DKK on a yearly basis. The guest will receive a free treat for their coffee and be subject for multiple achievements through-out the year as we will try to encourage them towards a Yellow Gold.

YELLOW GOLD:  Guests who have spend more than 6.469 DKK on a yearly basis. Aside from a reusable cup (bamboo) and a gift card for 10 items, our Yellow Gold guests will have the epic power to jump the line. This is heavily inspired by Fast Track on Airlines but is yet unseen in food and beverage. Jump the line is automatically handled by The List. The order will automatically go to the top so Pink Diamond is first priority, then Yellow Gold and then all other orders.

PINK DIAMOND: Guests who have spend more than 13.478 DKK on a yearly basis. These are our most frequent visiting guests who will be given a family card, exclusive merch and 5 coffees a month.

Get the full overview here:

Qualification Period

  • The Qualification Period (1) is 12 months from sign-up date.
  • In the 12 month qualification period, every purchase will earn you Tier Points.
  • These Tier Points are used to determine what Tier Level status you have reached (Grey Cup, Purple Cup, Yellow Gold Cup, Pink Diamond Cup)
  • The Tier Levels unlocks special rewards.
  • After 12 months from the signup date, the Qualification Period (1) ends and a new Qualification Period (2) will start.
  • In the new Qualification Period (2), the Tier Points are reset to “zero” again but the Tier Level status you have reached is kept for the new Qualification period (2).
  • When Qualification Period (2) ends, Qualification Period (3) starts etc.
  • In order to maintain your Tier Level status in Qualification Period (3), you need to earn Tier Level Points to that same Tier Level status or higher again.
  • If you have not earned enough Tier Level Points, you will be demoted one Tier Level status down for the next Qualification Period.
  • Every Qualification Period where you have not reach your current Tier Level status you will be demoted one Tier Level down.

After reading this module you should be familiar with these terms:
No items found.

Start of Day

Every morning the POS needs to be opened. You do so by opening the application on the iPad and pressing ‘Begin day’ button. This should be done as the first step when opening the store in the morning. Follow these steps:

1. Type in the ‘User’ (yourJuicerNumber).

2. Type in the password (1-2-3-4)

3. Count the coins and notes from yesterday and type in the amounts into the POS.

4. Press ‘Sign Begin Day’ and then the POS is ready to take orders.

Daily Card Terminal Scam Inspection Procedure

Go through the following steps:
IF any of the steps below are not in order, unplug the Card Terminal and call your Manager immediately.

Check if the Card Terminal display the word "TAMPER".

The message will look similar to this:

• Check if the Card Terminal is physically damaged.
• Check for missing seals, screws, holes in the device, added wires or labels.
• Check if the Card Terminal shows the Adyen or Joe & the Juice logo on the display after starting up.
• Check if there are any cameras or skimming equipment attached to the Card Terminal
• Check for anything inserted in or attached to the card reader, ports, display, or keypad
-  If the keyboard doesn't feel right—too thick or off-center, perhaps—then there may be a PIN-snatching overlay.
• Ensure that the store staff CAN'T see the guests' PIN code when they enter it on the Card Terminal.

Begin Session

Every time the POS needs to be opened, you open the application on the iPad and press ‘begin session’ button. This should be done as the first step when opening the POS.

Before begin session you will receive a cash drawer with a specifically amount of cash. You will receive the cash draw from your manager.

Follow these steps for opening the POS:

  1. Type in the ‘User’ (your juicer number)
  2. Type in the password (1-2-3-4)
  3. Type in the amounts into the POS
  4. Choose ‘Manager Approve’ and let your manager approve the count
  5. The POS is ready to take orders.

Connect to Printer

The printer will be connected at all times but if it for some reason loses connection first check following two possible issues: 1) If the wire is connected 2) If the iPad is connected with our own network (JJINT).

How to re-connect or setup the printer from scratch:

1. Choose admin button in the top bar in right corner.

2. Choose settings → Choose printers → Choose the printer e.g. TSP134IIIW (STR_T-001).

3. Now wait until it is shown as online → The POS is now connected with the printer through the local network.

Card terminal Set-up

When setting up a new card terminal you will need following 3 things:

• Terminal
• Charger
• Adaptor for the Ethernet cable

Sequence

1. Open the back side of the terminal and plug in the adaptor.

2. Connect the charger with the adaptor.

3. Make sure to plug in the Ethernet cable in the ETH-port on the adaptor.

4. Open settings by pressing 9+Green (at the same time) and enter the password 0856.

5. Press network → Select Ethernet → Enable DHCP → Scroll down and press apply.

6. Press the red button to exit → Press board on the terminal → Scroll down and select store → Press confirm and wait for the terminal to synchronize.

7. Go to settings and press 9+Green → Use same password.

8. Press network and select Ethernet → Make sure DHCP is not activated.

9. Edit the IP Address → Delete the last 3 digits (so there are 6) and replace the deleted digitswith number 10 for the first terminal number 11 for the second terminal and so forth.

10. Press green to save the configuration.

11. Go back to the main screen by pressing red two times.

12. Press menu on the POS → Press settings → Choose CC Terminals → Enable EOD → Press add (+) and choose Adyen API terminal.

13. Press 5+green on the terminal → Take the iPad and scan the terminal QR-code.

14. Press confirm to make the iPad log-in and secure that the terminal is found and log-in succeeded.

15. Make a sample transaction to check if the terminal is connected and working.

Scan & Pay

How to take an order through Scan & Pay:
1. Take the order and type it in on the POS.

2. Let the guest scan the personal QR-code in the app à POS will now register the user.

3. Choose PAY TO GO → Choose JoePay (name is uploaded automatically).

4. Let the guest step aside and take the next order in the queue.

5. As soon as the guest confirms the order on the app it will be uploaded on the List.


Customized Orders

How to type in customized orders:
1. Tap the chosen product to open the plus (+) and minus (-) list. Choose to add or remove ingredients → All possible customizations for each product are available here → Choose DONE to get back to the main overview.

2. All products need to be customized independently on the POS. The POS can only register one customized product at a time. This also counts for an order of two identical products with the same customization.

3. When the entire order is done use same procedure for name and payment as a regular order.

Examples:

A guest orders 2 identical items – e.g. 2 x Tunacados and wants to customize one of the items – e.g. 1 without tomatoes:

1. Choose Tunacado → Open customization list → Remove tomato (Choose –tomato) → Choose DONE → Then choose one more (normal) Tunacado.

A guest orders 2 identical items – e.g. 2 x Tunacados and wants to customize one of the items – e.g. 1 with extra Jalapenos/Tabasco:

2. Type in the customized item first → Then the regular item → In that way it will appear correctly on the List and the guest will only pay for one extra topping.

Comment Function

We use the comment function when there is an extraordinary message to give to the Juicer making products. The comment will then appear on the List so extra requests can be fulfilled. You can use the comment function in two ways:

Single product comment:
1. If a guest e.g. wants the bread to be toasted extra crispy → Type in the comment by opening the comment section above the customization list.

Whole order comment:
2. If the guest e.g. is an older lady and the order should be handed to her table → Type in the comment by opening the tab next to the customer name

Discounts

We have got 3 different kinds of discounts:

Neighbour Price

is only a possibility if a deal has been setup between the neighbours and JOE. Ask your Bar Manager or Regional Manager if you are in doubt of whom to give neighbour discount or see it HERE.

1. When the order is placed tap the discount tab → Choose Neighbour Price → POS calculates the discount price → Type in name and take care of payment.

Employee Meal

is the discount we use when redeeming items being on shift.

2. When the order is placed tap the discount tab → Choose Employee Meal → Type in Juicer number → Choose PAY TO GO → Choose either CARD or CASH (You can choose both when the amount being paid is 0).

Joe Price

is the discount we use when Juicer’s not being on shift are ordering products.

3. When the order is placed tap the discount tab → Choose Joe Price → Type in Juicer number → POS calculates the discount price → Choose PAY TO GO and choose how the Juicer wants to pay.

Sustainability Discount

If a guest brings their own cup for their coffee, we will apply a 10% discount on their order.



Return Order

How to return an order:

Credit Card Refund

1. Tap the return icon in the top right corner on the POS

2. Select "BY CARD" to make a credit card refund

3. Let the guest register their credit card on the card terminal and then select the order that the guest want to get a refund on. Please note that you can only return orders that have been made on the same POS

4.Type in your juicer number then your password (1+2+3+4 as standard)

5. The order has now been refunded to the guest's credit card

Cash Refund

1. Type in the order (the products that needs to be returned) → Tap the return icon in the top right corner

2. Select "BY CASH" to make a cash refund.

3. Type in your Juicer number → Type in the password (1-2-3-4 + enter)

4. Now explain in a short sentence why the order needs to be returned → Choose Approve return → Give back money to the guest

Remove items from an order

1. The guest wants to cancel an item → Swipe the item to the left → Choose Remove.

Cancel a Transaction

How to cancel a transaction:

1. When order is placed tap the CANCEL button → Choose Back → Choose Yes.

2. Now you will get back to the order overview.

– If the guest wants to cancel the whole order remove the items by following “Remove items from an order”.

– If the guest wants to add another item to the order type in the item and proceed to payment again.

How to redeem a Loyalty Card (Physically)

How to redeem a Loyalty card on the POS:

1. Type in the order → Let the guest scan the Loyalty Card on the scanner.

2. Type in name → Choose PAY TO GO → The price will be calculated by POS → Now there are two possible outcomes:

1. Loyalty card does not cover the entire order → The guest needs to pay the remaining price → Choose CARD or CASH.

2. Loyalty card covers the entire order → Price will be 0 → Choose either CARD or CASH (optional) to place the order.

Sell/Activate a Loyalty Card

When a guest wants to buy a physical Loyalty card we need to activate and sell the card before the guest can redeem and use the card.

Follow these 2 steps:

1. Activate the respective Loyalty card by scanning the card → The price will be shown on POS → Use same procedure as a normal sale → Type in name → Choose payment method (CASH/CARD) → When finishing the sale POS will show “Loyalty – Redeeming – Success” in the left corner to indicate that the card is activated.


2. Take the order following same procedure as “HOW TO REDEEM A LOYALTY CARD”. When scanning the newly purchased Loyalty card there should be 10 items left.

How To Return a Loyalty Card

You can only return a Loyalty card if it is purchased on the same day in the same store. Follow these steps:

1. Choose the admin button in the top bar of the right corner → Choose Transactions → Scroll through the transactions and select the receipt of the specific purchase.

2. Tap the return button in the top bar of the receipt → Choose Yes to approve the return → Give back money to the customer.

Regular Order (1 sandwich, 1 juice & 1 coffee)

How to take a regular order:

1. Choose the juice icon to open the juice options → Select the juice e.g. a Go Away Doc→ Choose size: small or large.

2. Choose “the main” to get back to the main overview.

3. Choose the sandwich icon to open the sandwich options → Choose the sandwich e.g. a JOE’s Club → Choose THE MAIN to get back to the main overview.

4. Choose the coffee icon to open the coffee options → Choose the coffee e.g. a Yellow latte.

5. Now the order is made → Choose PAY TO GO to go further.

6. Type in the guest’s name → If you don’t know how to spell it and the name isn’t suggested by the POS spell it phonetically → Tap OK to get further to payment.

7. Choose CARD (No terminal) if the guest wants to pay by card → The terminal is connected to the POS and notifies you when the payment has gone through → Activate the next guest and start taking the order while the payment is going through.

Choose CASH if the guest wants to pay by cash → Type in the amount of money the guest is paying with → The POS calculates the amount of money you need to give back to the guest.

*NOTE:
Some of the outdated juices we do not have on the menu anymore can still be purchased. On the POS they are listed on the second page of the juice options. If a guest orders an old juice that cannot be found in the old juices section it is simply because we cannot make it anymore. All recipes for the old juices can be found in the Product Manual on e-Campus in the ARCHIVE section.

To-go (Packaged)

How to mark the order TO GO (packaged):

1. When the order and name is placed → Choose the TO GO tab in the Packaging selection → Take care of payment.

2. The TO GO symbol will then be shown on the List so the Juicers making products know that the order should be packaged.

To-Stay (Porcelain)

How to mark the order TO STAY (porcelain):

1. When the order and name is placed → Choose the TO STAY tab in the Packaging selection → Take care of payment

2. The TO STAY symbol will then be shown on the List so the Juicers making products know that the order should be packaged.

End of Session

The End of Session (EOS) is really important. All the sales made through the shift needs to be uploaded and registered and that only happens if you follow the correct procedures every single time.

Follow these steps for closing the POS (EOS) correctly:

  1. Choose the admin button in the top bar in right corner
  2. Choose End of Session →  Choose your name (user) → Type in the password (1-2-3-4)
  3. The manager will confirm the EOS by type in the password
  4. The manager will confirm the summary by choosing the print tab
  5. Choose ‘Manager Approve’ in the left side of the POS
  6. The manager will confirm the summary by type in the password

EOD (Close POS)

Closing the POS properly is really important. All the sales made through the day needs to be uploaded and registered and that only happens if you follow the correct procedures every single time.

How to close the POS (End of Day) correctly:

1. Choose the admin button in the top bar in right corner.

2. Choose End of Day → Choose your name (user) → Type in the password (1-2-3-4).

3. Type in the Drawer to bank amount (the notes that we deliver to the bank) → When done and the amount is double-checked press Tap to Continue.

4. Fill out the Drawer to bank slip and put the notes in the Bank bag → Tear off the bar code and place it in the small pocket inside with the barcode facing outwards → Place the bank slip in the larger outside pocket.

5. Take a picture of the Drawer to bank bag with the slip facing upwards so you can see the amount on the picture.

6. Type in the bag id number placed underneath the barcode → Press Tap to continue.

7. Type in the amount paid by credit card (this slip will be printed automatically) → Upload a picture of the credit card payment slip → Choose Tap to continue.

8. Type in the End cash (Money left in the till) → End the day by pressing Sign EOD → Print out the End of day receipt.

9. Now collect and save the following 3 receipts: 1) Drawer to bank slip 2) Credit card slip 3) End of day receipt. Your bar manager will have a structure regarding how to save the slips.

* NOTE:
When uploading the pictures make sure to have following things in mind:

1. The picture needs to be readable so make sure the receipts are in focus.

2. When taking the picture of the drawer to bank bag make sure following are readable with in one picture:

– Total amount
– Amount of each note
– Appendix number
– Bar code number

Good Examples

Bad Examples

End of Day

How to handle a Till Difference

A till difference is a result of poor till handling throughout the day. The difference can be caused by handing out wrong amounts of money to the guest but often it is caused by counting mistakes when closing the POS. In case you have got a till difference when closing the POS follow these steps:

1. Re-count the End of day cash and see if you find any mistakes.

2. If the amount is correct re-count Drawer to bank and see if you find any mistakes.

3. If the mistake has been found choose RECOUNT and type in the new (correct) amounts → The difference will then be corrected.

4. When everything is counted once again and the reason causing the difference has not been found yet proceed with the following: Take pictures of End Cash Drawer to bank and Card payments including the different slips and attach the pictures in an email to your Bar Manager with an explanation of the situation → When that is done press Sign EOD.

Key things to remember

  1. Always check the ID if someone visits your store who is not a customer. Confirm that the visit was planned with your manager.
  2. If anything seems suspicious with your terminal setup, contact your manager & get a replacement.
  3. If you find a credit card, call the number on the back & then cut the card in small pieces to safely dispose it!

Card Terminal Scam Inspection

Go through the following steps
IF any of the steps below are not in order, unplug the Card Terminal and call your Manager immediately.

Check if the Card Terminal display the word "TAMPER".

The message will look similar to this:

Start of Day

• Check if the Card Terminal is physically damaged.
• Check for missing seals, screws, holes in the device, added wires or labels.
• Check if the Card Terminal shows the Adyen or Joe & the Juice logo on the display after starting up.
• Check if there are any cameras or skimming equipment attached to the Card Terminal
• Check for anything inserted in or attached to the card reader, ports, display, or keypad
-  If the keyboard doesn't feel right—too thick or off-center, perhaps—then there may be a PIN-snatching overlay.
• Ensure that the store staff CAN'T see the guests' PIN code when they enter it on the Card Terminal.

Monthly Check

Verify that the payment terminals S/N matches POS configuration.

1. Locate S/N on back of terminal device

2. On POS: Go to MENU -> Settings -> CC Terminals

3. Verify Connected terminals matches S/N from terminal

If S/N doesn’t match stop using the device and contact your manager

If you find a lost creditcard:

  1. Call the number on the back of the credit card and report it lost
  2. Cut it into small pieces and make sure to destroy the chip
  3. Discard the pieces of the card

NEW TERMINAL:
1. If a new terminal is received you will validated that it is actually from JOE – check with manager (manager are ordering terminals)
2. You should always check validity of people before allowing them to replace or work on your terminals. – It is always an authorized Joe Employee which installs terminals. Typically, Doc – If you see something suspicious -> contact your manager.

STOLEN / LOST TERMINAL:
1. Contact your manager which will follow the process for lost / stolen devices

Where to find the Commercial KPI Report

The Commercial KPI Report is found in the menu on the POS.